Tuesday, 3 March 2015

Minutes of March meeting for business


Minutes of a meeting for worship for business held on 1 March 2015

15 Friends were present, and §26.70 from Quaker Faith and Practice was read during our opening worship.

15.05  Matters arising
a)       Away Day: We agree to make this an excursion to Combe Mill on the afternoon of Sunday 17 May. Friends will be asked to sign up beforehand so that the appropriate group/family tickets can be purchased. The cost of the day will be met from meeting funds.

b)       Use of the Bethany Room: Mahalla Mason has written formally to the Methodist Church to ask about use of the Bethany Room. We are welcome to a trial period of three months, after consultation over security and storage arrangements. Once this has been settled, we will agree a start date.

c)       Area Meeting in Witney:    Friends are asked to sign up for food they can contribute to the AM lunch on 15 March, when we expect that about 40 people will attend. Sharon Watson and Jennifer Barraclough will prepare our report on the life of this meeting. Our representatives will be Sue Bowers and Mahalla Mason.
15.06  Audited accounts 2014
We have received the audited accounts for 2014 from our treasurer, Ruth Slade. We note that contributions were above budget and that we have moved in the right direction of reducing our reserves as planned. We have made donations of £998 from our special collections. We are grateful for the careful preparation of these accounts and accept them.
15.07  Matters from Spiritual and Pastoral Care Gathering held on 24 February
a)       The first meeting of the proposed book group will be held at 3 Church Green      on 1 March at 5 pm. All are welcome.
b)       Attendance at the AM elders and overseers training weekend  at Charney   Manor on 5-7 June: we appoint Ed Morris and hope that one other name can be found.  We ask Friends who would be interested and available to let the Clerks' team know. The cost is subsidised from AM and LM funds.
c)       Enquirers' weekends 10-12 April, 23-25 October: Suzette Hubbert is able to go      to the October weekend, and other attenders are encouraged to let the clerks' team know if they would like to go. The meeting will subsidise the cost.
d)       Funeral wishes: it is now over two years since we wrote to Friends asking for any information on funeral wishes which Friends want to give us. There is no obligation to do this, but we feel an update would be helpful.  We ask Lesley Morris and Jennifer Barraclough to approach Friends accordingly.
e)       The next Spiritual and Pastoral Care Gathering will be on Wednesday 20 May      at 7.30 at 3 Church Green. All are welcome.
15.08 North Leigh Primary School
        We have been asked if we will visit North Leigh primary school to give an assembly on Quakers to Key Stage 1 and 2 children at one of their lunchtime Monday slots. We ask Mahalla Mason and Ruth Slade to begin preparation for this, and invite other Friends who might be willing to help to contact them.
15.09  Report from Nominations Group
a)    The name of Peter Couchman is brought for appointment to the Finance group from 1 January 2015 to 31 December 2017. We appoint the Friend named accordingly and release Don Mason with thanks for his service.

b)   Our Nominations Group has considered how to complete the group which looks after our special collections. Allan Carr and Caroline Bing are willing to undertake the tasks required throughout the year of banking receipts and gathering information from charities. We accept the suggestion from the Nominations group to ask in October for names of Friends interested in joining Allan and Caroline in recommending our special collections for 2016, rather than appointing now.

15.10   Any other business
        a)       Our treasurer has reported that Quaker Peace Network- West Africa has been unable to receive our donation; the cheques we sent have been returned. We agree to make the donation to Quaker Peace Network –Africa instead.
          b)       Book of Meetings 2015: we agree to purchase 1 copy for the meeting, and remind Friends that this useful directory is available. Mahalla Mason as correspondence clerk will hold our copy.
          c)       April meeting for business: as our next meeting for business would fall on Easter Day, 5 April, we agree to cancel this meeting, there being no urgent matters before us. Meeting for worship will still commence at 10 am.

There being no other business, the meeting closed with worship at 12.15

Jennifer Barraclough
Sharon Watson