Saturday, 24 November 2018

Minutes of the November 2018 meeting for business

Minutes of a meeting for worship for business held on Sunday 4 November 2018 at 11.30 in the Bethany Room, Methodist Church, Witney

There were 9 Friends present. §20.04 of Quaker Faith and Practice  was read during our opening worship.

33/18  Matters arising
Friends House has been advised that we are willing to be named as a Sanctuary meeting. Adam Noble and Sue Hubbert are our contacts, and will receive updates and advice from Friends House in due course.

34/18  Finance matters
a)       Ruth Slade has spoken to the forecast outturn for 2018. We are pleased to note that our finances remain healthy, and that we are likely to have a surplus of up to £1400. We have spent more this year on the library, and have been able to fund the event at Charney Manor through the use of Sue Bowers’ legacy and our own money.

b)       Earmarked monies for donations 2018
We agree to give £400 to BYM; £200 each to Quaker Housing Action, Young Friends General Meeting, Woodbrooke, Quaker Social Action and Quaker Asylum and Refugee Network (Quaker groups); £200 each to Asylum Welcome, Citizens Advice Bureau Witney, and Bridewell Organic Gardens (local work); £500 (emergency appeals) to Disasters Emergency Committee for relief in Yemen; and £500 each to Oxford Friends Action on Poverty and Porch (allocation to work on homelessness). We are happy to support a request for assistance with a course on work with homeless women from our training budget and ask our clerks to pursue this.

c)       Budget 2019
Our Finance Group recommends that we follow the same pattern of allocation as in 2018. There may be a slight reduction in giving from Friends, but this need not affect our plans. We approve the budget.

We thank our treasurer Ruth Slade for her work on our behalf.

35/18  Special Collections 2019
We have received a recommendation from our special collections group that we should concentrate this year on four appeals only: one per quarter. We agree to try this for 2019 and ask the group to report back on how giving has been affected as a result of the experiment. The group will organise speakers and/or additional information where possible.

We agree the following for our special collections in 2019:
Jan-March Mission Lifeforce
April-June EAPPI
July-September African Children’s Fund
October- December Home4All Oxfordshire

36/18  Nominations
Our Nominations group has brought forward the name of Sue Hubbert as our correspondence clerk. We appoint Sue with immediate effect for the remainder of this triennium, and release Mahalla Mason with our warmest thanks.
Don Mason has asked for release from the Nominations Group. We agree to this, and note that the group feels able to continue without a further nomination until the spring of 2019. We thank Don for his service.
The Nominations Group has as yet been unable to find a fourth name for the clerks’ team.

37/18 Representatives to Area Meeting
We appoint Lesley Morris and Sue Hubbert as our representatives to Area Meeting in Swindon on Saturday 10 November.

38/18 Dates 2019
Shared lunches: 24 February, 9 June, 18 August, 1 December
Spiritual and Pastoral Care Gatherings: 17 March, 23 June, 22 September, 8 December
The clerks’ team will bring a recommendation to our next business meeting in February that we continue this year’s pattern of a reduced number of business meetings (in 2018 February, March, June, July, October, November)

39/18  Opening up
Sharon Watson will be responsible for opening up the Bethany Room on 5th Sundays of the month.

There being no other business, we closed with worship at 12.45

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